10 tools HR recruiters should use to manage their calendars.

Perfeth Insights
4 min readJun 25, 2021


You have a lot on your plate — meetings, conference calls, and interviews. And then there’s that pesky calendar, which is constantly overflowing and in need of an overhaul. It’s hard enough to keep up with your work responsibilities, but if you’re a recruiter, you also have to juggle the demands of your client. This article will show you ten tools to help you manage your calendar.


You may be familiar with Zoho for your business’s accounting needs. But Zoho also offers excellent productivity tools such as an invoicing system and calendar. The invoicing system lets you set up automated payments and get paid faster. And the calendar automates your meetings and appointments. All you need to do is connect it with your email, and you’ll be able to schedule appointments on your calendar with a simple click. Please check the link at Zoho that gives you a breakdown of all the features that they have to offer.


Getting in touch with your clients is all about building a connection. Of course, you want to get a quick quote and find out whether they’re a good fit. But, it’s more than that. You want to build rapport with your clients. By talking to them and listening to their concerns, you can improve their experience, whether they’re considering moving to the next stage or maybe just want to connect to your support team if they have a question. And that’s what Calendly does. Calendly also allows you to manage your event to be flexible for those who have busy schedules or work on the weekends. Download the app and start scheduling the event of your dreams. Calendly is available in the App Store and on the web.

Google Calendar

We all know what Google Calendar is. It allows you to create a free calendar on the web and syncs with your phone. You can set up appointments and add notes to events, so you can manage your schedule as you need to. Gmail Whether you use Gmail for personal or professional purposes, you’re never far from your inbox. And for recruiters, it’s a huge help. As of 2015, Gmail had more than a billion users. As of 2018, it had 535 million active users. The premise is simple. Any email sent to you gets tagged with a “Google Calendar” tag in it. If you know which emails to tag for that week or month, you can build a calendar of events. But you can use Gmail for more than that. It comes with various other tools.


The smart, free Timely calendar app helps you organize meetings, emails, and scheduled tasks by using your calendar data and other signals. With no sign-up required, it’s a convenient solution for schedule scheduling. It can also help you “inbox yourself” from the conversation, and “unsubscribe from conversation threads.”

Time Doctor

Time Doctor is a simple tool that helps you figure out how much time you actually spend on emails, phone calls, meetings, and more. You can track and analyze your time on each task, allowing you to take control of your schedule. To create a master schedule, use the calendar feature. This feature allows you to visualize and track your entire day. It helps you determine if you’re using your time wisely and needs to make changes. Time Doctor is easy to use and best of all, it’s free for individuals. It’s also compatible with Outlook, Gmail, and Skype. Time Doctor is available for free on both iOS and Android.


Trello is an online tool that helps you to organize your to-do list for the day or week. It’s perfect for keeping a handle on your projects and hiring managers and fill in the gaps between when you have specific tasks to work on. To use Trello, you need to set up a project and add your tasks. Users can communicate with each other via @mentions and can mark cards as complete and move cards around to fit the structure of the project you’ve set up.


If your life revolves around planning projects and sharing work with other team members, KanbanFlow is for you. It’s a browser-based Kanban board where you can assign tasks to different cards, and they’ll get filled in the order you assign them. It’s great for organizing your day.


Managing your personal life is easier when you have the right tools at your disposal. You can do more when you’re armed with the right tools. When you go into a meeting unprepared, your credibility will take a hit and your focus will be snatched away from the client. It doesn’t have to be this way. Don’t forget about this issue. Write down your upcoming tasks. Plan out your week. Take notes. Memorize important details. It’s much easier to keep track of everything when you’re organized. If you’re stuck in the same cycle every week, you can use this 10-day calendar to help you organize your busy life.



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